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Fax HP Officejet Pro 87102017-02-04T07:25:45+00:00

123 HP Officejet Pro 8710 Fax Setup

FAX

123 HP Officejet Pro 8710 Printer can send and receive Faxes, including color faxes, and also save them directly to a Network Folder or forward them as email attachment. Using the Printer Control Panel you can set a number of Fax option including resolution, contrast etc., on to be sent Faxes. Printer Control panel allows you to run a fax set up test, in order to confirm on the fax settings.

Send a Fax

You have a variety of ways to send a Fax from your 123 HP Officejet Pro 8710 Printer. Few of them are:

  • Send a standard fax
  • Send a standard fax using Computer
  • Send a Fax over a Phone
  • Send a Fax using Monitor Dialing
  • Send a Fax from Printer Memory
  • Send a Fax to several recipients
  • Send a Fax in Error Correction Mode

Sending a Standard Fax:

Using the Printer Control panel you can send a single or multiple pages, black and white or color fax to your recipient. While send a multiple pages Faxes always use the document feeder in the Printer. Use scanner for sending a single page fax.

  • Place your originals print side down on the scanner glass or print side up in the document feeder.
  • Touch or Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch Fax and tap Send Now button
  • Enter the fax number using the numerical keypad or using the phone book
  • Touch Black or Color tab

Tip: While entering a fax number you can add a pause using touch * button repeatedly, until a (-) appears on the display

Send a Standard Fax using Computer:

You can directly Fax a document from your Computer without the need for printing it. To avail this feature ensure that you have installed the 123 HP Officejet Pro 8710 Printer software, own a working Telephone line and a Fax set up that is installed and working.

  • Open the File from your Computer that is to be Faxed
  • Open 123 HP Officejet Pro 8710 Printer software and click Print
  • Click the Printer drop down list and select the Printer that has a Fax name attached
  • Click the Properties dialog box to change between black fax and color fax options
  • Click OK button when you are finished with the Fax settings
  • Click Print or OK button
  • Key in the fax number and other additional information of your recipient, and then click Send Fax button

Sending a Standard Fax using Computer (Apple OS X):

  • Open the File from your Computer that is to be Faxed
  • Open HP Utility software and click Print
  • Select the Printer that has a Fax name attached to it
  • Enter the fax number or your recipient number Using the Contacts available
  • Click Fax button
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Send a Fax over a Phone:

While sending a fax over a phone you can talk with the intended recipient prior sending the fax.

  • Load your original with print side facing down
  • Punch in the fax number from your telephone that is connected to your printer. If the recipient picks the call then inform him about the fax that is sent and that you can receive it after hearing the fax tone
  • Touch or Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch Fax button
  • Touch Send Now button
  • When you are about to send the Fax please select black or color fax

Send a Fax from Printer Memory:

It is a utility to store the black and white fax on to the memory and send it to the recipient / fax machine upon availability. Once the Fax information is store in the Printer Memory you can remove the originals from the document feeder tray.

Note: Only black and white fax can be sent from Printer Memory

  1. Steps involved to turn ON the Scan and Fax Method
  • Touch or Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch Fax option
  • Touch Setup and then touch preferences
  • Touch Scan and Fax Method to turn it ON
  1. Place your original print side facing up in the document feeder
  2. From the Printer Dashboard touch Fax option
  3. Touch Send Now
  4. Enter the fax number manually using keypad, or Touch Phone Book and tap Contact / Group to select the desired number/s to dial
  5. Touch Send Fax

Herein the Printer scans the originals into the memory and transmits the fax when the recipient / fax machine is available

Receive a Fax

You can receive faxes either automatically or manually. You have to turn off the Auto Answer option to receive the Fax manually, otherwise this option remains always turned on. The Printer automatically answers the incoming calls and receives faxes upon a specified number of phone rings, that is usually set under the Rings to answer settings. i.e., five rings is set default in Rings to Answer settings. If you receive a Legal size fax and the printer is unavailable of Legal size paper, then the printer uses the Automatic Reduction default setting to reduce the information part of the incoming fax, to aptly fit into the print paper. You have a variety of ways to receive a Fax from your 123 HP Officejet Pro 8710 Printer. Few of them are:

  • Manually receive a Fax
  • Set up backup Fax
  • Reprint received Faxes from Memory
  • Forward Faxes to an additional number
  • Block unwanted Fax Numbers
  • Receive Faxes using 123 HP Digital Fax

Receive a Fax manually:

When you are on the phone, the end user can talk to you and also send a fax at the same time. You will receive the Fax after hearing the fax tone from the phone receiver.

  • Ensure the Printer is turned ON and is loaded with Paper in the input tray
  • Keep away the paper from the document feeder tray
  • Use a high number in the Rings to answer settings in order to answer the incoming Fax call, and before the printer answers.
  • If you are on a conversation with the sender then ask him/her to press Start on their Fax machine
  • Once you hear the Fax tone you can synchronize your Printer by using the control panel. Open the printer control panel and touch Fax, touch Send and Receive, and thereafter touch Receive Now
  • You can hang the phone once the fax is transmitted or you can wait till the transmission is finished and acknowledge the sender on Fax received. During the Fax transmission the Phone line is kept silent.

Set up backup Fax:

When your Printer is in an error condition or none of the faxes it receives, then you can setup backup Fax feature. You store all of the Faxes that is received.

To set up backup fax using Printer Control Panel:

  • Touch or Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch Fax and touch setup
  • Touch preferences and touch Backup Fax Reception
  • Touch from custom settings. i.e., ON, ON Error only and OFF mode
  • ON: This is the default setting. Backup Fax setting stores all the Faxes received to memory. You can also use this option for retrieving up to 30 Faxes from memory. If the memory gets full then the Printer stops answering Fax calls
  • ON Error Only: If an error occurs in the Printer then all of the incoming faxes automatically gets stored in the printer memory. Once the Printing error is resolved then all the stored Faxes is printed automatically from the printer memory
  • OFF: When Backup Fax setting is turned OFF then you cannot store the incoming faxes to printer memory, especially done for Security reasons.

Reprint received Faxes from Memory:

When using Reprint Faxes option all the incoming faxes gets stored to memory. You can reprint / retrieve up to 30 Faxes from memory.

To Reprint Faxes in Memory using Printer Control Panel:

  • Ensure you have loaded the Paper to the input tray
  • Touch or Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch Fax
  • Touch Reprint.

Note: The faxes received is printed in reverse order from printer memory with Last In First Out priority

  • Touch Received Fax List
  • Select from the list of faxes stored and then Touch Print

Note: If you want to stop reprinting the received faxes then Touch Cancel Icon

Requirements for a 123 HP Digital Filing / Fax:

  • A Network connection for the Printer, either through wireless or an Ethernet cable.

Note: If Printer is connected using a USB cable, then scanned documents are automatically store to your computer using 123 HP Officejet Pro 8710 Software, and also you can archive the scan to be sent as email attachments. Similarly you can use 123 HP Digital Fax to send / receive faxes through your Computer

  • The 123 HP Officejet Pro 8710 Software

Tip: You can also avail the service from 123 HP Officejet Pro 8710 Printer’s embedded web server to make use of 123 HP Digital Solutions

Scanned task to Network Folder, Fax to Network Folder:

  • An active Network connection for the Printer
  • An Windows shared folder
  • Network Address for the shared folder
  • The name of the Computer having access to the shared folder
  • Requisite privileges enabled for the shared folder
  • Username and password for the shared folder

Note: Active Directory cannot be used as a shared folder for 123 HP Printer Digital Filing / Fax

Attach the Scan to Email, Fax Archive to Email

  • An Email address
  • Outgoing SMTP server details
  • An active Internet connection for the Printer
  • Using the Windows setup wizard you can configure the Email settings for the Scan task to Email and Fax task to Email

Setting up the 123 HP Digital Fax

123 HP Digital Fax software automatically receives Fax and saves them directly to a Network Folder or forwards them as email attachments. All of the Faxes received are saved as TIIF / PDF files. 123 HP Digital Fax supports only Black and White Faxes to be received at the shared Network Folder and the color faxes to be printed instantly.

To set up the 123 HP Digital Fax from the HP Printer software for Windows OS:

  1. Open the 123 HP Officejet Pro 8710 Printer software
  2. Select Print, Scan & Fax, and then Click Fax
  3. Click Digital Fax setup from the Fax drop down menu
  4. Follow the step by step instructions to complete the 123 HP Digital Fax setup

Note: You can make use of the 123 HP Officejet Pro 8710 Printer’s Embedded Web Server to edit more of the 123 HP Digital Fax settings

To set up the 123 HP Digital Fax from the 123 HP Officejet Pro 8710 Printer software for Apple OS X:

  1. Open HP Utility software
  2. Click the Digital Fax Archive button
  3. Follow up the step by step instructions till the HP Utility prompts for Save and Test option, to check whether the Network Folder Link is working properly

To set up the 123 HP Digital Fax from the 123 HP Officejet Pro 8710 Printer’s Embedded Web Server Page:

  • Open the 123 HP Officejet Pro 8710 Printer’s Embedded Web Server Homepage
  • Click the Fax to Email/Network Folder present in the setup box
  • Follow the step by step instruction till the executable prompts for Save and Test option, to check whether the Network Folder Link is working properly.
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